New angles to the GDPR legislation arise every week. One of the issues affecting the property market is the role of property owners and landlords where they hold personal data.
Landlords, managing agents and sales or letting agents will obviously find themselves holding information about tenants occupying properties owned by their clients. This is likely to include names, addresses, email addresses and bank account or credit card details.
In some transactions, they may also possess sensitive personal data which might relate for example to a tenant’s physical or mental health or racial origin. That information is likely to be shared with a range of people falling within categories of either data controllers or data processors such as managing agents, letting agents, contractors or sub-contractors, lawyers and surveyors. They may also share information with other third parties when carrying out certain activities, for example providing insurance details as part of the process of renewing insurance policies. It is essential therefore that all people in this role are aware of any changes to the data protection requirements.
Those now affected by the legislation or who feel that they may have such data would be urged to find out further information on this subject. The principle source being the Information Commissioners’ Office website which is at www.ico.org.uk .
With acknowledgment to PLC (Thomson Reuters (Professional) UK Limited)